The Bitsie Clark Fund for Artists

Application Outline

Greater New Haven has long boasted an abundance of gifted artists, but too few of them have received the financial support to help them soar. The Bitsie Clark Fund for Artists (The Bitsie Fund) seeks to change this by helping artists pursue new work or achieve specific creative and career goals.

The Bitsie Fund will nourish Greater New Haven’s community of individual artists seeking:

• to tackle a major goal in their artistic development,
• to take a risk on a new direction in their work, or
• to advance their career as an artist.

Grants are provided to the artist through a non-profit organization serving as a fiscal sponsor. Applicants are encouraged to select their own fiscal partner. Upon request, The Bitsie Fund can provide the names of non-profits willing to serve as fiscal sponsors.

The Bitsie Clark Fund for Artists will consider applications from individual artists practicing in all creative disciplines, including (but not limited to) dance, music, theater, visual, design, craft, literary, voice, poetry, playwriting, composition and film. Artists who have created a substantial body of recent work and artists emerging in their field are encouraged to apply. The Bitsie Fund reserves the right to award a single grant or multiple grants in any given year. No artist or non-profit fiscal sponsor can receive more than one grant in any year.

The Bitsie Clark Fund for Artists is a donor advised fund housed at the Community Foundation for Greater New Haven. Therefore, both the artist and the non-profit fiscal sponsor must be located in the towns served by the Foundation. Towns are listed here: http://www.cfgnh.org/StrengtheningNonprofits/AboutOurGrantmaking/EligibilityCriteria.aspx

An artist is considered a resident for the purpose of this opportunity if the artist has been a resident in one or more of the towns served by the Foundation for the past 12 months or more. An artist who receives a grant from The Bitsie Fund must commit to residing within the service area of the Foundation for the duration of the grant period (one year). Artists must use a fiscal sponsor with its main office in one of the towns served by the Foundation.

• Non-profit fiscal sponsors must have 501(c) 3 status for at least 12 months prior to May 1st of the year the “Request to Apply” is submitted. Municipal departments, local churches, synagogues and mosques can also be partners or fiscal sponsors.

• Artists must be the primary creator of original works of art.

• Grants range from $1,000 to $5,000.

• Applicants must be at least 18 years of age at the time the full proposal is due.

• A Request-to-Apply coversheet and 200-word essay are required to start the application process. The deadline for this essay is 5 pm on May 1st of each year.

• Selected applicants will be invited to submit a full application by July 15th of each year.

• Those invited to submit a full application will be sent the list of narrative questions and will be asked to provide a supporting budget of anticipated expenses.

• The artist(s) who receive an award will be required to publicize the grant. Any publicity related to the project that is produced by the non-profit sponsor must mention the support of The Bitsie Fund for Greater New Haven. The Bitsie Fund will feature the winning project(s) on its website. In addition, The Bitsie Fund will make all reasonable efforts to promote events related to the project among its donors.

• Grant funds must be expended during the one-year grant period.

• A final report, submitted by the artist and the non-profit, will be required at the end of the funding period. This will include an accounting of how the award funds were spent.

Approved uses of funds include, but are not limited to:

o The purchase of materials, equipment or supplies;
o Artistic compensation for time spent developing a project or creating art;
o Hiring others;
o Attending workshops, conferences, residencies, etc.;
o The cost of tuition or seminar fees;
o Performance or touring costs;
o Travel to a destination relevant to the proposal;
o Rental of work/studio space or performance space;
o Production expenses, such as costumes, props, lighting or sound systems;
o Other items necessary for your development as an artist.

Time Line

May 1, 5 pm Request to Apply coversheet and 200 word essay due.

June 1 Review of “Request to Apply” materials and selection of finalists complete.
Non-profit(s) and artist(s) notified of invitation to submit full proposal.
Other applicants notified of declination.

July 15 Full proposal due.

September 15 Winning non-profit(s) and artist(s) notified of award(s).

September 30 Other finalists notified of declination.

October 30 Public announcement of awardees (on Bitsie’s birthday).

December Recipients awarded funds at the Arts Council’s Arts Awards celebration.

Twelve months after receipt of award Final report due from organization and artist.

*When an artist applies to The Bitsie Clark Fund for Artists and receives a grant, the funds are awarded to the non-profit fiscal sponsor to administer for the artist. The artist and the fiscal sponsor must have a written understanding as to how the funds will be dispersed over the course of the grant period. (The Bitsie Fund will provide a sample agreement upon request.) The non-profit may be asked to pay documented expenses directly or the artist may request the funds in total to pay expenses. Keep in mind that a 1099 form will be required by the non-profit, therefore funds paid directly to the artist may be taxable. The fiscal sponsor may or may not require an administrative fee or a percentage of the grant funds to cover bookkeeping expenses. This is to be negotiated between the artist and the fiscal sponsor. At the end of the grant period (one year from award) the non-profit, in partnership with the artist, is required to submit a Final Report which will include narrative on the project funded and an accounting of how the grant funds were spent.

Request to Apply Coversheet

Artist:
First Name:
Last Name:
Address:
City, Zip:
Phone:
Email Address:
Web site (if applicable):
Artistic Discipline:

Non-Profit Fiscal Sponsor:
Name:
Legal Name:
Address:
City, Zip:
Contact Name:
Phone:
Tax ID Number:

_________________________________________________________________________

In fifteen words or less, write a sentence to title your proposal:

Request to Apply Application Questions

1) Describe in 200 words or less, how you would use the funds to pursue new work, to achieve a creative goal or to further your career as an artist.